The Telegraph
Tuesday , March 4 , 2014
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Digital path to clear file traffic

- Move in line with Centre

Calcutta, March 3: The finance department will on Wednesday launch a computerised file-tracking system to fast-track clearance, the move in line with that adopted by the Centre and states such as Odisha and Gujarat.

Conceived by Amit Mitra, the new system — the computerised central clearing system (CCCS) — will entail all files cleared by the finance department to be sent to room number 1207 on the 12th floor of Nabanna. Information on the files will be available on the intranet of the secretariat. A text message alerting that the files have been dispatched to the 12th floor room will be automatically sent to the secretaries of the departments concerned.

“The state govt has 64 departments, all of which have to send their files to finance for the sanction of funds. Under the existing system, files often get lost and it’s sometimes very difficult to track their status,” a finance department official said today.

According to officials, the CCCS mechanism was aimed at increasing efficiency and reducing time taken in inter-department transfer of files. Several senior officials said the movement of files was “a nightmare”.

“The Centre already has a file-tracking system. Some states such as Odisha, Tamil Nadu, Andhra Pradesh and Gujarat have similar models. It is time Bengal caught up,” an official said.

The technical support for the new file-tracking system is being provided by the state’s information technology department in association with the National Informatics Centre.

“The CCCS is something finance minister Amit Mitra conceived and the idea was immediately approved by the chief minister. The intranet and short messaging service will help cut down on time taken to complete tasks,” a source said this afternoon.

The CCCS is the latest addition to a slew of measures taken by Mitra to streamline and fast-track processes in the government and cut down on paperwork. Senior bureaucrats said that if implemented properly, the system would help expedite work substantially.

Mitra has already implemented reforms such as an electronic receipt system that allows citizens to pay taxes and make deposits to the state without having to grapple with queues, holidays, paperwork and middlemen. The government has also introduced e-registration under VAT and central sales tax, and payment of salaries and VAT refunds.