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Thursday , June 30 , 2011
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Plus Two e-admission process decoded
- If you have trouble understanding the procedure and need guidance to fill up online forms, read on

Bhubaneswar, June 29: With a common application form, the department of higher education (DHE) has standardised e-admission in all junior colleges from this academic session. This year, the DHE has included over 1,200 junior colleges, including the self-financing ones, through the Students’ Academic Management System (Sams) to admit students online. The Sams would keep a record of the academic and financial details of each student being admitted into different colleges. As many as 377 junior colleges across the state have been converted into Sams resource centres, the details of which are available on the DHE website (

The last date for applying online is July 9 midnight, while for submitting the forms at the centres it’s July 11 (5pm). Classes are scheduled to begin from August 25.

The first part of the prospectus featuring general guidelines, selection principles, reservation and weightage details, is available in Oriya in resource centres for Rs 10. The second part, which includes individual college profiles such as seat and subject availability, elective combinations, cut-off marks of last two years for various streams, hostel seat availability, admission fee, would be available only on the DHE website with the first part.

A candidate is required to visit, click on the “Apply Online (Common Application Form)” and fill in details such as personal and academic information, reservation and weightage, a maximum of six choices of different colleges and streams in order of preference, and so on. After writing the first choice, one has to click on the “add more option” to select the preferred college from the drop-down list. It is optional to upload a passport size photograph. After filling all the required fields, click “submit”.

After submitting, the form would appear on the computer screen. Go through all information once again. To rectify errors, click on “back to modify”. After that click ‘confirm’ and wait for confirmation. You would get a “reference number” and “password”, using which you can modify the form within 24 hours of online submission or handing over the printed copy at the nearest Sams resource centre, whichever is earlier. After 24 hours, your information is locked and cannot be modified. You have to opt for a fresh form and fill in details again and submit it at the centre. However, if you submit more than one form, one of them would be rejected randomly.

Click on “print CAF” button to preview the form and then click to get both “college copy” and “applicant copy”. Paste colour passport size photograph (with your full signature on it) on the college copy. A candidate and his/her parents or guardians have to sign this copy before submitting it with the copies of the documents at the nearest Sams resource centre. Only the original, internet generated copies would be accepted.

College copy signed both by applicant and parent or guardian and with candidate’s photo, applicant copy, one self-addressed envelope (25cm x 10cm) without a postage stamp (for sending the intimation letter to the candidate through post), self attested copies of Class X mark-sheet, pass certificate, self-attested copy of compartmental HSC mark-sheet (only for applicants who passed in compartmental exams), self-attested copies of certificates in support of reservation/weightage from appropriate authority, certified copy of nativity certificate for Oriya students in neighbouring states of Andhra Pradesh, Bengal, Chhattisgarh, Bihar and Jharkhand. No weightage would be given to women candidates in any stream or subject. Write “submitted by me” and sign in all the supporting documents.

Deposit both the copies and relevant documents at the Sams resource centre. The receiving official would verify the documents and return the “applicant copy” to the candidate with a “money receipt-cum-index number” (MRIN) written on it. The MRIN would be updated on the DHE website and would serve as the key to all queries regarding e-admission.

According to the number of options applied in the form, you would need to pay Rs 100 for the first option and Rs 50 for every subsequent option at the counter. For six options, it would be Rs 100 + Rs 50 x 5 = Rs 350. The fee amount will be printed at the top of the college copy and applicant copy. Another Rs 20 has to be paid as charges for receiving the intimation letter by post.

After the last date of submission – July 11 – all the college copies, would be validated at each Sams resource centre by team of validators. After this, the Sams software would process the applications and publish the first selection list for each college according to merit and choice of candidates on July 22 at 11 am.

The selection list and intimation letters for selected candidates would be available online. The authorities at each of the resource centres would print and send the intimation letters to candidates, who applied at their centre, by post. A candidate can also download and print his/her intimation letter from the website and report for admission at the particular college on the specified date. The admission would be conducted between July 29 and August 3.

If you are allotted a college against your lower preference, it is compulsory to take admission in that particular college so that you may later be considered for the higher preferences as per the second selection list. If you do not take admission, you would forfeit the chance of being upgraded to a more meritorious college and lose the entire academic year.

If you take admission against lower options in the first selection process and wish to continue in that college, give an undertaking in a form so that you would not slide up during second selection. If you fail to submit the undertaking at the time of admission, you would be upgraded and removed from the first selection college. In that case, it would be mandatory for you to take admission in the higher preference college.

The list for second selection would be out on August 7 at 11 am and admission would be held on August 12 and 13. To fill up “extension” seats for candidates belonging to scheduled caste and scheduled tribe, a list would be out on August 17 at 11 am and admission done on August 18.

In case there are balance seats in some colleges, a spot admission would be conducted on August 23. For this, a merit list for each college would be announced on August 20 at 11 am and registration would have to be done on the website on August 22 at 2 pm. Thereafter, a merit list would be published the same day at 5 pm. Another “vacant seat” admission (for any college in the state) would be held from seven days from the spot admission on August 29.

Four colleges have been debarred from admitting students for the coming academic session — New Age +2 Science College, Jaya Krushna College, Tamando, (both in Bhubaneswar), Sri Baladev Jew Mahila (Junior) Mahavidyalaya, Buguda and Supriya (Junior) College, Bhaliagada, Rangeilunda.

If you have any queries regarding the e-admission process such as filling up the forms, application status and other issues, you could call up Sanjog, a toll free help-line number (155335) set up by the DHE.

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