Ask anyone at Ranchi University how it feels organising the 28th East Zone Inter-university Youth Festival, a mammoth five-day affair with 500 students from 16 varsities.
Chances are, they will say it is as easy as a click.
Credit for the smooth coordination of the December 7-11 fest at Khel Gaon goes to an offline digital planning software — Bitiya 2012 — designed by Ranchi University professor Sanjay Mishra, lecturer Indranath Sahu and 10 computer science students of Ranchi College.
Mishra said they named the super-organised planner after chief minister Arjun Munda’s Bitiya Varsh, which he announced on Foundation Day 2011 and launched the Laxmi Ladli Yojana for baby girls.
“We named our planning software Bitiya 2012 as a tribute to girl power,” smiled Mishra. “The software does a good job of recording details of every participant and volunteer to make the job of coordination hassle-free.”
Going into technicalities, Mishra added that the temporary offline software was developed using HTML5 application and web storage.
The database of each participant — right from name, college, varsity, address, to the creative event he or she is taking part in, preferred food (vegetarian or non-vegetarian) and even names of judges for the particular contestant’s slot — is stored in Bitiya 2012.
It’s the same for volunteers of the host university. Their details are also stored in the software. Everyone knows who is in charge of which activity, which prevents both gaps and overlaps.
Bitiya 2012 also generates automated IDs based on the database.
The ace software axes human errors with quiet efficiency.
For example, according to the rules of the fest, only 40 students of one university may take part in one particular event. In case the 41st name gets registered, it automatically gets cancelled.
“It is a multi-ethnic gathering. There are diverse events such as music, dance in folk and classical genres, literature-based contests, quiz, elocution, debate, theatre, including mono acts, skits and mimes.
“Under the fine arts are activities like on-the-spot painting, collage-making, poster-making, clay modelling and rangoli. Even simple matters such as food and lodging require huge logistical facts at one’s fingertips. We have a Bitiya to avert mix-ups,” said Mishra.